Accounts Payable Associate | Atlanta, GA

Location: Atlanta, Georgia

FullTime / Non-Exempt

POSITION SUMMARY (Basic purpose or primary function of job)

The AP Associate is responsible for receiving, processing, verifying, and reconciling check requests, invoices, travel and expense reports, and purchase orders. 


JOB RESPONSIBILITIES (
Principal responsibilities or job duties)

  1. Review all invoices for appropriate documentation, accurate coding and approval prior to payment in accordance with payment terms.
  2. Process invoices, check requests, travel and expense reports; and upload documentation into system.
  3. Prioritize invoices according to vendor payment terms and discounts.
  4. Update and maintain vendor database to ensure proper 1099 filing accuracy.
  5. Research and resolve any outstanding balances on accounts, including telephone, mail, or email communication with vendors. Assist internal customers with issues related to purchases and invoices.
  6. Ability to process and follow up on rush items.
  7. Provide invoice support for preparation of monthly/annual journal entries (accruals, prepaids, etc.).
  8. Maintain electronic files and documentation thoroughly and accurately in accordance with company policy and generally accepted accounting principles.
  9. Understand the chart of accounts and workflow process to ensure timely vendor payment.
  10. Assist with other projects as needed.


REQUIRED EXPERIENCE & EDUCATION

  • 2+ years of Accounts Payable experience preferably in a nonprofit environment.
  • High school diploma required, college courses in accounting preferred.
  • Detail oriented, professional attitude, reliable.
  • Possess strong organizational and time management skills.
  • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, and multi-tasking skills.
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, and financial chart of accounts.
  • Ability to communicate effectively verbally and in writing.
  • Ability to interact with employees of various levels and vendors in a professional manner.
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.


ESSENTIAL JOB FUNCTIONS AND TIME ALLOCATIONS

Review all invoices for appropriate documentation and approval prior to payment in accordance with payment terms

40%

Process invoices, check requests and travel and expense reports

30%

1099 maintenance

10%

Reconcile, research and correct vendor statements discrepancies

10%

Maintain electronic files and documentation thoroughly and accurately in accordance with company policy and generally accepted accounting principles

 

10%

 

100%

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Please – NO PHONE CALLS

Equal Employment Opportunity