Accounting Associate | Atlanta, GA

Location: Atlanta, Georgia

Full Time | Non Exempt

POSITION SUMMARY (Basic purpose or primary function of job)

The Accounting Associate will work closely with the Sr. Treasury & Investments Analyst providing support in all treasury and investment matters for the Arthritis Foundation, General Accounting tasks, and other duties as assigned.

RELATIONSHIPS AND CONTACTS

Within the Foundation

Work collaboratively with all internal and external stakeholders. Develop and maintain working relationships with Arthritis Foundation staff at all levels in order to coordinate the probate process within designated timeline; ensure timely and accurate production and delivery of probate data; assist with other projects and duties as assigned by Manager.

 

JOB RESPONSIBILITIES (Principal responsibilities or job duties)

  1. Set-up new and maintain current Probate matters in Affinity with up-to-date donor, attorney, executor, and trustee (Primary contact) information.  Research donors utilizing Lexis Nexis and Obituary.com
  1. Scan and file documents in the appropriate location to be viewed by home and field staff. Including but not limited to: Gift Documents (Wills, CRAT, CRUT, etc.), Financial Information (Statements, Inventories, Accounting, etc.) to be reviewed by Manager prior to uploading.
  1. Create and prepare correspondence utilizing form letters in Affinity to be used by the Treasury & Investments team. 
  1. Perform accounting duties to include general ledger journal entries, account reconciliations, and assist with continuous process improvement.
  1. Maintain departmental filing system and departmental records.  Coordinate offsite storage materials and office supply orders.  Other projects and tasks as assigned.

 

REQUIRED EXPERIENCE & EDUCATION

  1. Bachelor’s Degree in Accounting or Business Administration.
  1. Two - five years accounting experience. 
  1. Skills and knowledge required include mastery of Microsoft products to include Word, Excel, PowerPoint and other database programs, excellent/accurate typing; excellent grammar, spelling, punctuation and proofreading skills; and strong diplomacy skills. 
  1. Excellent interpersonal skills; strong written and oral communications; and ability to work with a wide range of constituencies in a diverse environment.
  1. Must be able to work effectively with all levels of management and staff.
  1. Must have the ability to recognize and handle confidential documents and information professionally.
  1. Must have the ability to work effectively in a fast-paced work setting using technology-based programs and platforms.
  1. Must have the ability and willingness to learn new concepts and apply those concepts to job responsibilities.


ESSENTIAL JOB FUNCTIONS AND TIME ALLOCATIONS

Set-up new Probate matters and maintain current probate matters

20%

Scan and index documents

20%

General accounting duties

25%

Correspondence

20%

Departmental filing and records, Offsite storage, Supply order and other duties

15%

Total

100%

The Arthritis Foundation is an Equal Opportunity Employer

CLICK HERE TO APPLY ONLINE

Please – No Phone Calls

  1. Review all invoices for appropriate documentation, accurate coding and approval prior to payment in accordance with payment terms.
  2. Process invoices, check requests, travel and expense reports; and upload documentation into system.
  3. Prioritize invoices according to vendor payment terms and discounts.
  4. Update and maintain vendor database to ensure proper 1099 filing accuracy.
  5. Research and resolve any outstanding balances on accounts, including telephone, mail, or email communication with vendors. Assist internal customers with issues related to purchases and invoices.
  6. Ability to process and follow up on rush items.
  7. Provide invoice support for preparation of monthly/annual journal entries (accruals, prepaids, etc.).
  8. Maintain electronic files and documentation thoroughly and accurately in accordance with company policy and generally accepted accounting principles.
  9. Understand the chart of accounts and workflow process to ensure timely vendor payment.
  10. Assist with other projects as needed.