Whose Job Is It?

STAFF PROGRAM COORDINATORS
(AF Chapter/ State Health Department/ Partners)

PROGRAM PERSONNEL
(Leaders, Instructors, Trainers)

General Responsibilities

• Oversee annual planning process

• May provide input into annual program plan

• Negotiate and ensure receipt of signed co-sponsorship agreements and instructor statements of understanding and letters of agreement

• Sign and submit appropriate statements of understanding/ letters of agreement

• Communicate policies and resolve any issues

• Adhere to program policies

• Manage and communicate budget/ financial issues

• Adhere to budget guidelines

• Ensure adequate financial resources for the programs

• May assist in obtaining grants and other program revenue

• Establish communication mechanisms and serve as liaison between AF, state health department, partnering agencies and program personnel

• Maintain communication with AF and host agency

• Answer questions, provide technical assistance and troubleshoot problems/ issues in a timely manner

• Report problems to AF/ host agency

• Ensures that qualified program personnel receive AF certification and are recertified when appropriate

• Meet pre-requisites and apply for certification
• Attend recertification training every three years

• Provide for or conduct supervision, professional development, support and recognition activities

• Provide input into recognition and other support activities
• May conduct professional development and other support activities

Training- Related Responsibilities

• Select training workshop dates and recruit workshop site

• Provide input into dates and locations (experienced trainers may also handle site recruitment)

• Provide for and/or conduct recruitment and screening of program personnel

• May assist in leader/ instructor recruitment and screening

• Provide for/ coordinate other workshop logistics (registration, ordering materials, refreshment, room set-up, etc.)

• May assist with pre-planning and on-site workshop logistics

• Attend training workshop to meet trainees; may present program logistics/ administration section

• (Co) facilitatie or participate in training workshop

• Ensure that all new program personnel are coached/ oriented to program responsibilities

• Assist in mentoring/ coaching new personnel

Program Responsibilities

• Work with leader/ instructors and host sites to ensure that classroom/pool space and class schedule is secured

• Work with host site to provide input into class series/ course schedule
• May assist the AF/ state health department in recruiting new facilities

• Ensure ongoing marketing of all programs in service area

• May assist the AF/ state health department and partnering agency in program promotion activities

• Provide for/ conduct class registration and collection of fees and forms

• May assist the host site with class registration and handle collection of fees and forms

• Ensure that any needed equipment, supplies and materials are obtained

• May assist the host site in obtaining equipment and supplies

• Ensure adequate number of trained leaders/ instructors are available to teach

• Conduct at least one class series per year following the standardized content and program guidelines
• May assist in recruiting leader/ instructor candidates

Data and Quality Management Mechanisms

• Communicate data and establish evaluation mechanisms

• Understand and use data collection forms and procedures

• Coordinate and/ or conduct site visits and other quality  monitoring and improvement activities

• May assist in conducting site visits and other quality monitoring and improvement activities

• Ensure data entering, compilation and reporting

• In collaboration with host site, collect and submit data in timely manner
• May assist in entering or compiling data