The Payroll Specialist is accountable for preparing, processing, and verifying biweekly multi-state payrolls and related transactions.  The Payroll Specialist is accountable for serving as the point of contact for payroll and timecard questions and troubleshooting end-user problems.

Within the Foundation
Initiates and maintains frequent and close working relationships with staff at all levels and regions in order to process payroll and timecards.

Outside the Foundation
Initiates and maintains working relationships with third party administrators and with ADP in order to effectively and accurately administer payroll.     


Responsibility 1
Process multi-state payrolls and related functions accurately and timely for National Office and designated regions - Verify the accuracy of figures and computations of biweekly payroll for up to 200 employees in multiple pay groups - Research and resolve all payroll related discrepancies - Review and approve payroll deductions - Process stop payments, voids, and reversals.

  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
  • Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.
  • Compiles data and updates payroll records by reviewing and approving changes in exemptions, garnishments, personnel action changes/transfers, new hire/termination notifications, insurance coverage, and savings deductions, and establishes and updates job title and department codes tables.
  • Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.

Responsibility 2
Reconciles insurance and retirement deductions/billings on a monthly basis.

Responsibility 3
Maintains and troubleshoots time and attendance and payroll issues. Works with HRIS Director to ensure that all leave accrual balances are accurate and processed correctly in the time & attendance system - Download and review timecards for completeness and accuracy – Notifies employees and managers of incomplete timecards and approval – Reconciles leave accrual balances.

Responsibility 4
Responds to state unemployment and worker’s compensation insurance inquiries.

Responsibility 5
Special projects as needed which may include analysis of payroll data for use by management and preparing reports for benefits reconciliation.

Responsibility 6
Other duties as assigned.

Associate’s Degree (A.A) plus 2-3 years related work experience or equivalent combination of education and experience.  Strong current knowledge of ADP (HR & Benefits, PayEX, EzLabor, and Reporting) Must be familiar with recent versions of ADP Payroll software, with hands-on experience during the last 12 months.  Experience with processing multi-state payroll tax and tax returns administration. Proficient in use of Microsoft Office Suite (Word, Excel, Power Point, Outlook).    Strong written and verbal communication skills are essential.  Ability to organize and write procedures in a logical/methodical manner. Must have the ability to recognize and handle confidential documents and information professionally in keeping with company practices.  Must be able to meet deadlines and work proficiently and productively in a team environment and independently.  Demonstrates attention to detail with a high degree of accuracy.  Consistently meets departmental goals and completes assignments when scheduled.


Payroll Responsibilities 33 1/3%
Time and Attendance Responsibilities 33 1/3%
Reconcile insurance and retirement deductions/billings, COBRA receipts, and Section 125 flexible spending accounts 33 1/3%
Total 100%

Submit resume and cover letter with salary requirement to: resume@arthritis.org.   
Apply online https://home.eease.adp.com/recruit/?id=9691461
Please reference “Payroll Specialist” in subject line.
Equal Employment Opportunity

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